General rules

  1. The maximum number of participants in any road race is set at 300.
  2. In order for a runner to be allowed to participate in the Event, he/she should present dully filled in and signed the “Health Status Declaration”, according to which, he/she is able-bodied to perform any sport activity. The “Health Status Declaration” is a document prepared and certified by the General Secretariat of Sports.
  3. All staff members, volunteers, judges and partners involved in the Event wear a protective mask and gloves throughout the Event.
  4. Up to their placement at the Start Area, and from the moment they arrive at the area and throughout any warm-up, runners are advised to wear a protective mask.

 

Before the race

Α. TRANSPORTATION ISSUES
Any transportation required by participants, volunteers, staff members and partners, before and after the event is conducted according to the Guidelines issued by the National Public Health Organization at that time.

Β. REGISTRATION CENTRE – ΕΧΡΟ (if applicable)
The Registration Centre (Bib Numbers Pick-Up Centre) operates in different hours and/or days, in order to serve different groups of runners.

It is advised that the Registration Centre in accommodated outdoor, as long as this is allowed by weather conditions.

The Registration Centre has a certain number of booths from where runners pick-up their own bib number and race kit, which is relevant to the overall number of runners to be welcomed. No booth may serve more than 500 runners per day. Each booth should be placed in such a way so that there is an empty space of at least 1.5m on the left and on the right of each, while the space between two different booths is at least 6m when they are placed facing each other.

When in queue, participants should stand on designated spots that allow at least 1.5m free space around each person (at every direction).

There will be signage on the floor in order to indicate to the runners the exact spot they should stand while they are waiting to be served. The rule of 1.5m distance at every direction shall be applied.

In case the Registration Centre is hosted indoor, then only a specific number of persons is allowed to be in the room at the same time. The rule applied in order to identify the allowed number of persons in the room is one (1) person per every five (5) sqm.

LOC Staff shall be at the Entrance, recording the number of persons that are found inside and will instantly cut off entry, in case the maximum number has been met.

All runners and participants to visit the Event’s Registration Centre, shall be notified in prior as to the procedure they need to follow by the time they arrive at the Registration Centre.

LOC Staff and Volunteers at the Registration Centre shall wear protective mask at all time.

Antiseptic hand gel shall be available at every booth, to use by staff, volunteers and runners/participants.

All Registration Centre areas and rooms shall be thoroughly cleaned and vacuumed regularly throughout each day and at the end of it.

A specific room shall be identified in order to be used in case of a potential health incident, either among volunteers, staff or participants that are present in the area. Such a room shall be in distance to the other areas of the Registration Centre. Medical Staff and paramedics shall be present and will be responsible to handle such cases.

Appropriate and adequate signage shall be on site (indoor and outdoor), reminding the visitors the social distancing guidelines (at least 1.5m), the rules they need to follow and the request to listen carefully and obey the instructions of the LOC.

Printed material with the Regulations that govern the Event’s Registration Centre, as well as the specific Race Day Rules, shall be distributed at the Entrance.

 

Race day - blocks & wave start system

Runners are allocated in several different blocks, each one of which includes up to 50 participants. In each block, there is plenty of room for runners to follow – at their own responsibility – the social distancing rule of 1.5m at every direction. Based of that rule, each runner is given a space for himself/herself of about 2.5sqm. That means that a block of 50 runners covers an area of 125 sqm (50 runners X 2.5sqm).

In the block just behind the Start Arch (block ready to start), as well as in the one before it, there shall be specific signage on the floor indicating to each runner where to stand and how to proceed forward. The rule of social distancing is always applied. By that way each block will have a specific numbers of lines created with certain spots each, indicating where runner may stand.

Each line of runners shall start separately, with a time difference between lines that allows the runners that precede to have run a distance of about 6m to 8m before the next line crosses the Start.

Runners have been assigned in specific block by the LOC and the name list of runners per block is always available for reasons related to tracking.

The first line of a block will start with a time gap of two (2) minutes in relation to the last line of the precedent block.

All participants are advised to wear protective mask up until the moment they start the race, meaning until the time they find themselves on one of the standing spots in the two blocks before the Start Line. A significant number of waste bins will be available on the sides of these two blocks, where the runners may throw their masks.

Runners may leave their clothing at the designated area, having put it in advance in the plastic kit bags given to them by the LOC. The designated area shall be as vast as possible, in relation to the number of runners and the race. As the runners hand over their kit bags, volunteers shall spray the bags with antiseptic gel or liquid before they make contact.

 

 

Race day - during the race

During the Race, runners are advised to keep as much distance as possible, and follow the hereunder advices:

  • Running side by side is considered safe only when there is a safety distance of 1.5m between runners.
  • Running in a X format (one in front and the other one at the back and at the left or right) is considered safe only when there is a conceivable distance of 1.5m between runners at each side.
  • Running in groups without keeping the above distances shall be avoideave start.

Wave start, as it is described above, prevents crowding during the race.

Each runner is placed in one of the starting blocks available, based on their previous finish time (as stated on their entry form). That means that they start and run the race with a specific pace. Such allotment helps also to avoid crowding during the race.

All runners shall run wearing a shirt, which in no case may they remove before, during or after finish and up the moment they have collected back their clothing kit bag.

 

Race day - finish

1. As it has been stated above, applying a wave start system prevents crowding during the race and up to the finish.

After finish, and on their way to collect back their clothing kit bag, runners come across the Finish Feed Zone, where they are given a small plastic bag with any product that the LOC has to offer (bottled water, refreshment, isotonic drinks). This procedure is contactless. The volunteers leave on the table in front of them the bag along with finishers medal and the runner picks them up himself/herself. In case bananas or other fresh food also offered, they are also put on the table for the runner to pick it up himself/herself.

Award Ceremonies are not recommended. In case awards should be presented, the relevant ceremonies are conducted with full respect to the social distancing rules, avoiding any unnecessary contact and with the presence of the absolutely minimum number of persons.

Last but not least, runners receive back their clothing kit bag from the designated area, having disinfected their hands with antiseptic hand gel or liquid that is available there.

 

Race support – loc staff

All LOC Staff and Volunteers shall be well trained and in full awareness of the procedures, rules and regulations to be followed during the Event, as well as of the current Protocol in place.

Everyone shall wear a protective mask and gloves throughout their employment during the Event. Mask and gloves shall be changed regularly as per the instructions of the National Public Health Organization.

Waste bins, where mask and gloves may be thrown, shall be available in all areas.

There shall be strict access control at every support area of the Event during the Race Day. Access will be allowed only to those that have the appropriate credentials on their accreditation. The number of persons that may be present at each area shall be relevant to the size (sqm) of the area and on the condition that the social distancing rule of 1.5m is always followed.

Among the support areas of the Event, a certain isolated room will be foreseen, where potential health incidents (one or more) shall be treated, whether they concern runners, volunteers, staff and/or partnerhs.

All medical areas shall be operated according to the guidelines of the National Public Health Organization and will be fully and appropriately equipped.

All support areas will be cleaned regularly during the Race Day, while extensive decontamination will have taken place before they are used.

 

Inform the participants

All Participants will be constantly informed about all aspects of the Event, Rules, Regulations and Procedures to be followed.

In order to keep the runners informed, LOC will:

  • Send out regular newsletters and personalised emails. As we get closer to the Race Day such communication will become more frequent.
  • Hand out printed material to all runners at the Registration Centre. Apart from the specific Event’s Rules and Regulations, such material will also include instructions and guidelines issued by the National Public Health Organization on how one should protect himself and what to do in case of potential infection.
  • Install specific signage in all areas at the Registration Centre as well as in several areas along the race course, the Start Area and Finish, during the Race Day.
  • Make Regular Audio Announcements during the Race Day, reminding the runners the rules that apply, the procedures to be followed, the instructions and guidelines issued by the LOC, the National Public Health Organization and the General Secretariat of Sports.
CONTACT

34, Zabeliou Street 74132, Rethymno
Rethymno Public Health and Social Care

PHONE NUMBER
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